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Georgia Institute of Technology
 
 
Tuesday, May 21st 2013
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Student Information
Contact Information
Office Hours:
Monday - Friday
8:00am - 4:30pm
Phone Number:
404-894-4150
Fax Number:
404-894-0167
Email Address:
comments@registrar.gatech.edu
Location:
Administration Building
225 North Avenue
First Floor (Tech Tower)
Mailing Address:
Georgia Institute of Technology
Office of the Registrar
Atlanta, Georgia 30332-0315

Veteran's Services at Georgia Tech

Veterans Services at Georgia Tech is not a division of the Department of Veterans Affairs (DVA), but part of the Office of the Registrar, located in Room 104 of the Tech Tower. It serves as a liaison between Georgia Tech veteran students and the Department of Veterans Affairs. Our primary purposes are to assist veteran students with the processing of VA forms for educational benefits, to advise veteran students about certain procedural requirements, and to certify enrollment of Georgia Tech veteran students to the Department of Veterans Affairs.

Department of Veterans Affairs

Web site:
www.gibill.va.gov/

Phone:
1-888-GIBILL-1 (1-888-442-4551)

Hours:
8 am- 8 pm EST (Monday-Friday)

Online query:
website

VA Regional Office

Address:
Department of Veterans Affairs
Atlanta Regional Office
PO Box 100026
Decatur, GA 30031-7026

Email:
atlrpo@vba.va.gov

GT School Certifying Official (SCO)

Eugenia Snead
GT Veterans Benefits Coordinator
Phone:
404-894-4953

Fax:
404-894-0167

E-mail:
veterans@registrar.gatech.edu

Office Location:
Room 104, Tech Tower

Office Hours:
8 am- 4:30 pm, Monday-Friday

NEWS

Course Withdrawl Deadline

GT Veterans Benefits Coordinator

The last day to drop a course with a grade of "W" is March 1, 2013. Please contact your SCO to make these changes.

Course Withdrawl

GT Veterans Benefits Coordinator

Students who wish to drop a course, will need to complete the Course Withdrawl form located under Frequently Used Forms.

Phase II Registration

GT Veterans Benefits Coordinator

Phase II registration closes on Friday 01/11/2013. Please make all adjustments finalizing your schedule by 4PM.

Spring 2013 Certification

GT Veterans Benefits Coordinator

If you do not wish to be certified for Spring 2013, please email your SCO with your changes. Certification for Spring 2013 will begin 11/19/2012.

New SCO

GT Veterans Benefits Coordinator

GT welcomes Gena Snead as the new School Certifying Officer. She will begin October 2012 and may be contacted at veterans@registrar.gatech.edu

Fall 2012 Certification

GT Veterans Benefits Coordinator

Be sure to check your GT email accounts for instructions from the SCO regarding the fall certification process. Certification for fall 2012 will begin 07/09/2012.

Summer 2012 Ch 33 Tuition/Fees

GT Veterans Benefits Coordinator

Ch 33 Tui/Fee payments began arriving the 2nd week of June. If the VA has not sent payment by 07/20/2012, the SCO will contact the VA on the students' behalf.

Fall 2012 Certification

GT Veterans Benefits Coordinator

Remember to check your GT email for instructions regarding the VA Certification process for fall 2012 semester.

Summer 2012 Ch 33 Tuition/Fees

GT Veterans Benefits Coordinator

Tuition/fees have been reported as of 06/05/2012. Please allow 6-8 weeks for VA to process payment to Georgia Tech.

Summer 2012 Ch 33/YR Tuition/Fees

GT Veterans Benefits Coordinator

Tuition/fees for Ch 33 & Ch 33/Yellow Ribbon students will be reported after Phase II registration ends (05/18/2012).

Course Withdrawl Deadline

Updated January 23, 2013

Course Withdrawl

Updated January 18, 2013

Phase II Registration

Updated January 04, 2013

Spring 2013 Certification

Updated October 29, 2012

New SCO

Updated October 26, 2012

Fall 2012 Certification

Updated July 06, 2012

Summer 2012 Ch 33 Tuition/Fees

Updated July 06, 2012

Fall 2012 Certification

Updated June 06, 2012

Summer 2012 Ch 33 Tuition/Fees

Updated June 06, 2012

Summer 2012 Ch 33/YR Tuition/Fees

Updated May 15, 2012

Starting Benefits

To start using GI Bill education benefits, you must already be formally admitted to Georgia Institute of Technology. If you are a prospective student and need information about applying to Georgia Institute of Technology, please see the Undergraduate Admissions Office web site. Individuals wanting to utilize GI Bill education benefits are admitted by the same standards as regular students. If you haven't already applied to use GI Bill education benefits, please plan on applying at least two months before the start of your first term at Georgia Tech.

  • First time GI Bill Applicant

    • I have already applied for GI Bill Education Benefits

      Once a student applies for education benefits, the DVA sends a certificate of eligibility (COE) letter stating the type of benefit awarded and the terms of eligibility under that benefit. A copy of the COE letter must be submitted to Eugenia Snead, school certifying official (SCO) via fax (404-894-0167) or e-mail (veterans@registrar.gatech.edu).

    • I need to apply for GI Bill Benefits
      • I am the veteran

        Veterans attending Georgia Tech must Apply for Benefits at the GI Bill web site. Once a student applies for education benefits, the DVA sends a certificate of eligibility (COE) letter stating the type of benefit awarded and the terms of eligibility under that benefit. A copy of the COE letter must be submitted to Eugenia Snead, school certifying official (SCO) via fax (404-894-0167) or e-mail (veterans@registrar.gatech.edu).

      • I am the dependent/spouse of the veteran

        A veteran may transfer Ch 33 Post 9/11 GI Bill benefits to a family member with the approval of the DoD. Information regarding transfer of benefits can be found here. Once the DoD approves transfer of benefits, the family member must submit form 22-1990e (Application for Family Member to Use Transferred Benefits) online or by mailing the printable form.

        Once the family member applies for education benefits, the DVA sends a certificate of eligibility (COE) letter stating the type of benefit awarded and the terms of eligibility under that benefit. A copy of the COE letter must be submitted to Eugenia Snead, school certifying official (SCO) via fax (404-894-0167) or e-mail (veterans@registrar.gatech.edu).

  • Transferring GI Bill to Georgia Tech

    Students who have used GI Bill education benefits at another college or university must fill out form 22-1995 (Request for Change of Program or Place of Training). The form may be submitted online or the printable form can be mailed to the VA regional office in Atlanta.

    A copy of the completed 22-1995 and a copy of the certificate of eligibility letter must be submitted to Eugenia Snead, school certifying official (SCO) via fax (404-894-0167) or e-mail (veterans@registrar.gatech.edu).

  • Signing up for Yellow Ribbon

    Formally admitted students who are eligible and who have already sent a copy of their certificate of eligibility (COE) letter to the SCO may be added to either the Yellow Ribbon participant list or the waiting list. Yellow Ribbon is given on a first come, first serve basis. If all 30 participant slots are taken when a student completes the participation request form the student will be placed on a waitlist until a slot becomes available.

    The participation request form is submitted only one time, and once a student is given a participant slot for Yellow Ribbon, he is eligible to receive it until he exhausts his Ch 33 benefits, graduates, or stops attending Georgia Tech (loses registration eligibility from absence.

Types of Benefits

The Department of Veterans Affairs administers a variety of education benefit programs. Many Veterans and active duty personnel can qualify for educational benefits. Currently, Georgia Tech participates in the following programs:

  • Chapter 33 - The Post-9/11 GI Bill
    • *Yellow Ribbon
  • Chapter 30 - Montgomery GI Bill - Active Duty (MGIB-AD)
  • Chapter 35 - Survivors' and Dependents' Educational Assistance Program (DEA)
  • 1606 - Montgomery GI Bill - Selected Reserve (MGIB-SR)
  • 1607 - Reserve Educational Assistance Program (REAP)
  • Chapter 31 - Vocational rehabilitation program

Certification Process

The school certifying official (SCO) releases an email to notify VA students that initial enrollment certifications will be submitted 45 days before the start of the academic term. At this time, students may ask any questions or request to not be certified. Submitting the initial enrollment certification 45 days prior to the start of the semester ensures that students' first monthly stipend will be issued on time.

For students under Ch 33 Post 9/11 GI Bill/Yellow Ribbon, this is the first of two certifications. The first certification reports a student's enrollment for his/her monthly stipend. The second certification reports tuition and mandatory student fees (and Yellow Ribbon funding if applicable) after Phase II registration ends.

The Bursar's Office places a deferral on each Ch 33 student's account for the amount expected from the VA. This deferral prevents the assessment of late fees or schedule cancellation due to the pending tuition/fee balance. Students should make plans to pay whatever balance is not covered by Ch 33 (housing, parking, meal plan, etc.) by the regular payment deadlines.

Student Responsibilities

Veteran students at Georgia Tech have ongoing responsibilities to the Department of Veterans Affairs. The DVA and the Veterans Services office at Georgia Tech closely monitor each veteran student's enrollment status and academic program. The student's entitlement is based upon the number of credit hours for which a student is enrolled, and any changes in academic program. To ensure that a student's enrollment is certified to the VA accurately, please abide by the following requirements:

  • Check the Georgia Tech veterans web page for current news
  • Read notification emails sent to students from school certifying official (SCO)
  • Email SCO if adjustments are made to class schedule during Phase II registration
  • Email SCO if adjustments need to be made to schedule after Phase II registration ends
  • Email SCO if changing address or academic major

Frequently Used Forms

Many of the VA forms can be submitted online. Below are the most frequently used printable forms. All other printable forms may be found at the Main VA Forms web site. Printable forms should be mailed to the VA regional office in Atlanta.

General

1. Will my class schedule be canceled if the Ch 33 doesn’t pay tuition/fees by the payment deadline?
No, the Bursar’s Office places a deferral on your student account for the amount expected for tuition/fees. This deferral prevents you from having your schedule cancelled. You will need to make plans to pay upfront for any balance in your student account not covered by Ch 33.
2. Why is the BAH not the amount I expected to receive?
Your BAH (Basic Allowance for Housing) is calculated based on Georgia Tech’s zip code, 30332 and your rate of pursuit. For the specific amount you are entitled to, you will need to contact the VA directly (1-888-442-4551).
3. I receive Ch 33 benefits, when will my tuition/fees be paid?
Tuition and fees are reported to the VA after Phase II registration. Payment is expected approximately six to eight weeks after the beginning of the term. If there is some sort of delay, the SCO will notify all VA students so they may plan accordingly.
4. Do I need to pay tuition/fees upfront and then wait to be reimbursed by the VA?
Ch 33 students do not need to pay for tuition/fees upfront in lieu of VA funds arriving. The Bursar’s Office places a deferral on each student’s account for the amount expected from the VA to prevent late fee assessment or schedule cancellation. For all other GI Bill benefits, the monthly stipend is considered supplementary funding, and tuition/fees must be paid by the Bursar’s Office deadlines.
5. When I contacted the VA school certifying official, I found out I hadn’t been certified yet. Why wasn’t I certified earlier?
The list of students to be certified is gathered from all the VA students who are registered for the upcoming term. This is done about 45 days before the term begins, shortly after Phase I registration. If you did not register for at least one class during Phase I registration, we would not know you needed to be certified. Be sure to check your email for notifications from the VA certifying official. If you don’t plan on registering till Phase II registration, send an email to inform the VA certifying official when you’ve finalized your schedule.
6. I have a VA hold on my registration, what is that for?
After Phase II registration ends, the SCO places a hold on all VA students’ registration. This prompts students to contact the SCO so adjustments can be made to the students’ VA certifications as necessary. This hold does not prevent registration for any future term.
7. How do I withdraw from my classes with a VA hold on my registration?
Email the SCO that you would like to withdraw from a class(es), providing the course information and computer number of each class you’d like to be withdrawn from. The SCO will withdraw the course on your schedule and adjust your VA certification accordingly. Make sure to email the SCO by drop/university withdrawal deadlines. Late drops requests will not be accepted.
8. If I withdraw from classes, will I owe money back to the VA?
You may owe money back to the VA if your tuition and fee assessment for the reduced hours is less than what the VA originally paid.
9. I am changing my address, my major, or adjusting my schedule, why do I need to contact the school certifying official (SCO)?
Notifying the SCO of address, major, or schedule changes ensures that your record with the VA stays up-to-date. By changing information such as your address or your major on your student record, it does not automatically update this information on your record with the VA. For adjustments to your student record, your SCO may require you to fill out a form to submit the VA or may need to update your enrollment certification for that current term.
10. Why does the VA pay my tuition/fees so late?
Once Phase II registration ends, the Bursar’s and Financial Aid offices must calculate the tuition and fees to report to the VA for each Ch 33 student. The SCO then reports tuition/fees for the VA to release. Because the process takes several weeks past the tuition/fee deadline, the Bursar’s Office places deferrals on each student account in anticipation of the VA issuing payment directly to Georgia Tech.
11. I’ve been receiving notices from the Bursar’s Office that I have a balance due, even though my tuition/fees should be paid by my Ch 33 benefits. What do I need to do?
E-mail the SCO to verify the status of your account. You may have been automatically been emailed because of a pending balance on your student account.
12. I am a Yellow Ribbon student, but why did I not receive funding this semester?
Yellow Ribbon funding can only be given up to two semesters each academic year. If you’ve already received YR funding for two semesters, the third semester, you are only entitled to regular Ch 33 benefits.
13. I am a prospective Georgia Tech student, how does being a veteran affect how I am admitted to the institute?
All veteran students are admitted to Georgia Tech by the same standards as regular students.
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